Privacy Policy

(Effective Date: August 1, 2015)
CyberZ, Inc. (“Company,” “we”, “us” or “our”) maintains this Privacy Policy (“Privacy Policy”) that summarizes the treatment of information provided or collected on the sites and in connection with our various services (collectively, the “Services”) where this Privacy Policy is made available to you, including, without limitation: (1) our website(s) (collectively, our “Sites”) and (2) our Internet advertising agency services.


A. Types and Collection of Information

Our primary goal in collecting the information described below is to provide you, the user, with a customized experience on our Service and to deliver better service, products, and more relevant content to our customers, prospective customers, and visitors.

1. Types of Information We Collect

We collect two basic types of information in connection with our Service: (a) Personal Information and (b) Anonymous Information. Personal Information, Anonymous Information and Aggregated Information as used in this Privacy Policy are defined below:

“Personal Information” means information that identifies (whether directly or indirectly) a particular individual, such as the individual’s first and last name, home or other physical address, email address, telephone number, and identifiers, such as cookies, IP addresses and mobile device IDs that recognize individuals over time and across different websites or online services, and permits the physical or online contacting of such individual.

“Anonymous Information” means information that does not directly or indirectly identify, and cannot reasonably be used to identify, an individual person. When Anonymous Information is directly or indirectly associated with or combined with any Personal Information, such Anonymous Information will also be treated as Personal Information.

“Aggregated Information” means information about groups or categories of persons, which does not identify and cannot reasonably be used to identify an individual person.

2. How We Collect Your Information

Information Collected Directly From You
When you interact with the Service, we collect information (including Personal Information) you provide to us directly as described below:

Internet Advertising Agency Services. When you engage us to provide Internet advertising agency services, we collect information such as you and your company’s name and contact information, including email and telephone numbers.

Media Companies/Advertising Networks. In addition, in connection with the provision of the Services to you, we may engage third party media companies and advertising networks to display ads, each of whom may collect, use and store you and your end-user’s data, including Personal Information, in accordance with their respective privacy policies, and disclose such data, including Personal Information, to us.

Payment Information. If you engage us to provide any of our Services, we will collect the payment and billing information necessary to complete the transaction. Such information may include: (i) your first and last name, and your company’s name; (ii) your valid e-mail address; (iii) bank account and wire transfer information and other third party payment processor information; (iv) billing address; and (v) such other information (including Personal Information) you choose to provide. We may also receive your payment and billing information that you provide when your payment is processed by another party, such as third party payment vendors. Please note that payments handled through a third party payment processing service provider and Personal Information disclosed in connection therewith will be subject to the applicable privacy policies of such service provider. This Privacy Policy DOES NOT address the collection and use of your Personal Information by such service providers.

Customer Service and Technical Support. When you communicate with us in connection with customer service and technical support, we will collect and store your contact information (including, without limitation, name, telephone number and email address), information about your use of the Service and such other information you voluntarily provide to us in connection with such inquiry.

Employment. You may provide Personal Information to us in connection with employment opportunities and our recruiting efforts. We may ask for certain data, including educational and employment background, contact information and preferences, job qualifications, and jobs for which you would like to submit an application. You also may choose to provide us additional information, such as your CV, resume, or transcripts; employment references and related information; and compensation requests. In addition, we may collect information from third parties, for example, in connection with a background or employment check and/or an employment reference.

We do not request or require sensitive personal information concerning religion, health, sexual orientation, or political affiliation in connection with recruiting. If you have a disability and would like us to consider any accommodation, you may provide that information during the recruiting process. As well, in some countries we ask for information such as race or ethnicity for the purpose of monitoring equal opportunity; however, we do not require applicants to provide race or ethnicity information, and if you provide this information it will not be viewable in the hiring or selection process.

To the extent information you provide contains details of your racial or ethnic origin; political opinions or beliefs; religious beliefs; membership in a trade union or political party; physical or mental health or condition; sexual orientation; commission or alleged commission of an offense or related proceedings; job evaluations or educational records, you expressly authorize us to handle such details as specified in this Privacy Policy.

Your provision of Personal Information in connection with recruiting is voluntary, and you determine the extent of information you provide to us; please note that if you decide not to provide information, it may affect our ability to consider you for employment.

Your provision of Personal Information in connection with the recruiting or job application process confirms your consent for the Company to collect that information and to use, transfer, retain and share it with third parties as specified in this policy.

Information Collected by Automated Technologies

When you interact with the Service, we may collect Anonymous Information through automated technologies as described below:

Cookies. A “cookie” is a small text file that is sent to your browser from a web server and stored on your computer’s hard drive or mobile device. We may use cookies to track Anonymous Information about our users (e.g., user name, pages viewed, time spent on our Site(s), and the sites visited just before and just after our Service) for statistical and market research purposes.

We use cookies to gather information about our users’ browser activities. We may also use local shared objects also known as “flash cookies” to collect information from you.

You have choices with respect to cookies. By modifying your browser preferences, you have the option to reject all cookies, or limit the type of cookies you allow. Flash cookies operate differently from browser cookies and cookie management tools available in a web browser will not remove flash cookies. To learn more about and manage flash cookies you can visit Rejecting or limiting the type of cookies may, however, in limited instances prevent you from accessing certain features on our Service.

Log Files. Like most Internet services, we may also use log files on the server side to collect information from you. Your information held in log files includes your computer’s or mobile device’s IP (Internet Protocol) address, browser type, browser language, e-mail application, Internet service provider, referring/exit Web pages, computer platform type, date/time stamp, and user activity. The software enabling our Services has associated log and temporary files that are stored on our servers. These files store your account information, preference settings, system notifications as well as other data necessary to enable you to use our Service. Your information may also be collected in connection with regularly performed server backups.

Tracking Technologies. We utilize a variety of tracking methods to collect information from you, including, without limitation web beacons (also known as Internet tags, pixel tags and clear GIFs). Web beacons are small pieces of data that are embedded in images on the pages of websites to analyze the traffic patterns, such as the frequency users visit various areas of our Services. Pixel tags may allow us to advertise more efficiently by excluding our current users from certain promotional messages or identifying the source of a new installation. These methods may involve collecting information directly from you or through another entity authorized by us to collect information on our behalf. We also use these methods in HTML e-mails that we send our guests to determine whether the recipients have opened those e-mails or clicked on links in those e-mails. The information that we collect through tracking technologies is Anonymous Information.

Click Through URLs. Some of our Services, including email messages, use “click-through URLs” linked to other content on our Services. We track this click-through data to help us determine interest in topics and use of the Services.

Other Sources. We may collect your information from other sources, including, without limitation, other users of the Service and third party information providers, service vendors and partners.

B. Use and Disclosure of Personal Information

Unless otherwise described elsewhere in this Privacy Policy, we will not use or disclose any Personal Information collected from you. Your Personal Information may be used alone or in the aggregate with information collected from other users.

1. Use by Company

We use your Personal Information for any one or more of the following purposes:

  1. (a) to operate, maintain and improve our Service;
  2. (b) to communicate with you, to manage our recruiting and hiring processes, and for compliance with corporate governance and legal and regulatory requirements. If you are hired, the information may be used in connection with employment and corporate management;
  3. (c) to conduct market research analyses, including, without limitation, to analyze user characteristics and usage patterns in order to better understand how our Services are used and market them more effectively and to optimize the display of advertisements;
  4. (d) to communicate with you concerning our provision of Services to you or to send you announcements, newsletters, promotional materials and other information about our Services or offerings of our business partners;
  5. (e) to prevent or investigate actual or suspected fraud, hacking, infringement, or other misconduct or illegal activity involving our Service;
  6. (f) to respond to customer service and technical support inquiries, troubleshoot problems, investigate incidents, and handle complaints;
  7. (g) to provide the Services to you and our customers;
  8. (h) to complete payment and billing transactions;
  9. (i) to comply with applicable laws, regulations, legal processes or enforceable government requests;
  10. (j) to send notices, such as communications about your engagement of our Services and changes to our Terms of Service, this Privacy Policy and other Service-specific policies, and to enforce applicable terms and conditions set forth in such policies; and
  11. (k) protect against harm to the rights, property or safety of the Company, its users or the public as required or permitted by law.
2. Disclosure to Third Parties

Third Party Service Providers. We may disclose your Personal Information to third party service vendors and partners in connection with our provision of the Services. Such third party service vendors and partners may be located in countries other than your country of residence and provide such services as payment processing, data analysis, e-mail delivery, hosting, order fulfillment, infrastructure and network storage, customer service, technical support, auditing and promotional services. Specifically, we may share your Personal Information internally and with service providers and other third parties as necessary in connection with recruiting, employment, corporate governance, acquisitions and legal or regulatory requirements. The Company requires that its service providers and such other third parties keep your Personal Information confidential and that they only use the Personal Information in furtherance of the specific purpose for which it was disclosed.

Media Companies and Ad Networks. We may disclose your Personal information to third party media companies and advertising networks who we may engage in connection with our provision of Internet advertising agency services to you.

Advertising of Third Party Products and Services. Subject to Article (D)(1), we may share Personal Information with third party advertisers for their direct marketing purposes. We may share (i) Aggregated Information; (ii) Anonymous Information; and (iii) certain technical information to develop and deliver targeted advertising in the Service and on the websites of third parties.

Affiliates. We may disclose Personal Information to our “Affiliates” (which shall mean subsidiaries, parent companies, joint venture partners and other corporate entities under common ownership located in the United States, Japan or anywhere else in the world) for the purpose of transferring and processing such Personal Information based on our instructions and such purposes as described in this Privacy Policy.

Ownership Change. In the event Company combines with another company in the future through a corporate merger, sale, acquisition, liquidation, reorganization, consolidation, bankruptcy, joint venture or other similar ownership change process, your Personal Information may be transferred with the business or a part of it, or may be sold as an asset of the business, to the successor organization in such transaction. If material changes to the Company’s privacy practices will occur as a result of such transaction, you will be notified via prominent notice in our Service of any change in ownership or uses of your Personal Information, as well as choices you may have regarding your Personal Information.

3.Safety, Security and Legally Required Disclosures

Your Personal Information may be accessed and disclosed if we believe that our Service is being used in the commission of a crime, when we believe in good faith that there is an emergency that poses a threat to the safety of you or another person and when necessary either to protect our rights or property including for us to render the service you have requested.

We may also disclose Personal Information when required by law, regulation, court order, or in response to a subpoena or litigation discovery request, or in the good faith belief that such action is necessary in order to conform to the edicts of the law or comply with a legal process served on us. In addition, we will make any legally required disclosures to government authorities and provide notice to you of any breach of security, confidentiality or unauthorized release of personal or private data in accordance with applicable laws, rules and regulations.

C. Storage of Information and Security

We employ reasonable measures (both online and offline) to protect the security of information we collect from you. Due to the global nature of the Company’s operations, your Personal Information may be stored, accessed, transferred or processed in countries globally, including the United States of America, Japan and in other countries. In some cases, we may process your Personal Information outside of your country.

The Company may retain your information to consider you for other job opportunities. To the extent permitted or required by law, we may delete data at any time; accordingly, you should retain your own copy of any information you submit to us.

The databases, equipment and servers we utilize to store your Personal Information may be owned by third party providers. To prevent unauthorized access, loss, or misuse, maintain data accuracy, and ensure the appropriate use of information, we have put in place physical, electronic, and managerial procedures to safeguard and secure the information we maintain. We use industry-standard technology, such as firewalls, in an effort to protect the confidentiality of your Personal Information. Moreover, in addition to password protection offered in connection with your Service account, we encrypt your transmission of sensitive information to us (e.g., account passwords and payment-related identifiable information) via SSL (secured socket layer) protocol in the interest of heightened privacy protection and information integrity.

Although we take reasonable precautions against possible security breaches of our Service, databases, equipment or servers, and records, we cannot guarantee that unauthorized access, hacking, data loss, or other security breaches and factors beyond our control will never take place and result in disclosure of your Personal Information. Accordingly, we disclaim any guarantees, warranties or representations relating to maintenance or nondisclosure of any Personal Information collected from you. We strongly urge you to take reasonable measures at all times (online and offline) to protect your Personal Information, including your password and other sensitive information.

In addition, while we strive to protect your Personal Information, you should know that information sent over the Internet, whether by e-mail or by using one of our on-line forms, is not necessarily secure against interception. Therefore, we cannot be responsible for such interception and cannot guarantee the security of such information.

We will investigate, attempt to resolve and take all reasonable steps necessary to ensure that your Personal Information and data is treated securely and in accordance with this Privacy Policy.

D. Additional Privacy Policy Terms

You may opt out of having your Personal Information used for the following purposes at any time by clicking on the Opt Out link button provided in the Service and following the process set forth therein. We will use our commercially reasonable efforts to comply with your request.

  1. (a) Receiving Marketing Communications from the Company. You may opt out of receiving marketing communications from us relating to our Services, including, without limitation, announcements, newsletters and promotional materials, by choosing not to opt in if we ask for your consent in advance, emailing us or following the opt-out instructions in the subject marketing communication.
  2. (b) Disclosing Personal Information to Affiliates. You may opt out of us disclosing your Personal Information to our Affiliates for marketing purposes by choosing not to opt in if we ask for your consent in advance or emailing us.
  3. (c) Disclosing Personal Information to Third Party Service Providers. You may opt out of us disclosing your Personal Information to authorized third party service providers for marketing purposes by choosing not to opt in if we ask for your consent in advance or emailing us.
2. Review, Update, Correct, or Delete Personal Information

Generally, you may review, update, correct or delete your Personal Information collected by clicking on the Opt Out link button provided in the Service and following the process set forth therein. You may also correct factual inaccuracies. Certain types of Personal Information that is necessary to check eligibility, such as birth date or age, cannot be deleted, but may be modified with sufficient verification of the new information. Note that we reserve the right to terminate or delete any registration or promotional entry if we believe the Personal Information submitted was knowingly false or fraudulent. To delete your Personal Information, you may also clicking on the Opt Out link button provided in the Service and following the process set forth therein. We will use commercially reasonable efforts to honor your request.

To have access to your Personal Information, you must provide proof of identification such as full name, street address, city/state and zip code, and/or information about your recent activity on our Service. We reserve the right to deny access to any user if we believe there is a question about your identity. And if the burden or expense of providing access to your Personal Information is disproportionate to the risks to your privacy, or if the legitimate rights of others would be violated, we may decide not to provide access to such information. Moreover, we may still retain an archived copy of your Personal Information in our files as required by law or for legitimate business purposes, including, resolving disputes, and for other technical and legal requirements and constraints related to our Service.

3. Notification of Changes

We reserve the right to update and change the terms of this Privacy Policy at any time. If we decide to update and materially change the terms of our Privacy Policy, we will post those changes in our Services and/or on the applicable Sites, and in the updated Privacy Policy. You should periodically check this Privacy Policy for updates. By continuing to access or use the Services after we have posted an updated Privacy Policy or have provided you with notice of a modification, you are agreeing to be bound by the modified Privacy Policy. If the modified Privacy Policy is not acceptable to you, your only recourse is to cease using the Services.

4.Links to Third Party Websites, Services and Offers

Our Service may contain links to other websites, services and/or offers from third parties. We are not responsible for, nor will it be liable to you or any third party for, your interaction with such third parties or the information requests initiated by such third parties or the subsequent use, treatment or dissemination of the information (including any Personal Information) you voluntarily chose to provide to them. You should review the applicable privacy policies and information practices of such third parties carefully before providing Personal Information to them. Moreover, if you have any questions or concerns, you should contact the third party directly.

5.Protection of Children’s Privacy

The Company is committed to providing special protection for the privacy of children who may use our Service. The Service is not intended for nor directed to children under the age of 13 and we do not knowingly collect, use or retain Personal Information from such children. If we discover that we have inadvertently collected Personal Information from children under the age of 13, we will take all reasonable measures to delete any records of such Personal Information that come to our attention.

6.Special Note to Parents

If you become aware that your child has provided us with Personal Information, please notify us so that we may delete such information from our records and discontinue any related features or services (see Opt-Out Provision above). We also urge parents to instruct their children never to give out their real names, addresses or phone numbers without parental permission when using the Internet. We appreciate your cooperation in assisting us to provide a safe and enjoyable online experience for your children.

7.Users Outside United States

The Company is a Japanese company and Company’s business operations are primarily conducted in Japan. We operate our company and administer this Privacy Policy under applicable Japanese laws and regulations. If you use our Service from outside Japan, you are thereby consenting for your Personal Information to be transferred to, stored in and be processed in the United States, Japan and/or in other countries by the Company and/or its Affiliates in the manner described in this Privacy Policy. Your consent to this Privacy Policy followed by your submission of your Personal Information represents your agreement to such transfer, storage and processing of your Personal Information. Furthermore, you acknowledge that the privacy laws of Japan may differ from the laws in the country where you are located and may not provide you the same rights or protections for your Personal Information as those laws.

As described elsewhere in this Privacy Policy, when you submit Personal Information to us, the information is housed in secure databases, equipment and servers located in the United States, Japan and/or in other countries. The databases, equipment and servers we utilize may be owned by third party providers.

Users in certain jurisdictions may have a right to access his/her Personal Information held by the Company, its Affiliates or authorized third party service providers. Your right of access to such Personal Information can be exercised in accordance with applicable laws, rules and regulations. Please submit any requests for such access to


The controlling language of this Privacy Policy is English. If you have received a translation into any other language, it has been provided for your convenience only. The English version of this Privacy Policy shall govern to the extent of any inconsistency between the English version and any translated version.

9.Do Not Track.

We do not respond to DNT (Do Not Track) signals.

10.Contact Us

If you have any questions, inquiries, requests, complaints, or comments regarding this Privacy Policy, or have other questions or suggestions about our information practices, please contact us via e-mail at

Copyright © 2015 CyberZ, Inc. All rights reserved.